So, as some of you may know, my family is somewhat obsessed with going to Florida. We went when the Munchkin was a toddler and the Bean was a baby. We went again a few years later, and we are planning another trip next year!
I absolutely LOVE planning these holidays. I love the magic of Walt Disney World and the epic fun of Universal Orlando. I spend hours and hours in between vacations browsing Pinterest, reading Disney blogs, watching vlogs and everything. It brings me so much joy! But it is also extremely practical because this kind of vacation takes an enormous amount of planning and if it’s your first time, it can get overwhelming.
So, I decided to share the
obsessive planning magic, and write a blog series to guide other families through this process, from start to finish, in real time.
One year is really the ideal time-frame in which to plan a holiday of this magnitude, especially if you are travelling to Florida from outside the United States, like we are. About twelve months out from travelling is when many of the offers are announced and the most popular accommodation can book up this far in advance too.
It is possible to grab a late bargain, of course, and if this is how your family rolls, then that’s terrific, go for it! But this series probably won’t be for you. This is one for the planners, the organisers, the folks who want or need to get their travel plans firmed up well in advance.
You can catch up with this series here:
9 Months To Go: Saving & Booking Flights
So, you’ve booked your accommodation and it’s starting to feel a bit more real now. You’re actually going to Walt Disney World!
If you’re super sensible, then you didn’t even book until you had the total sum of your budget for the holiday in the bank. Or maybe you’re reading this well in advance of ever booking and are looking for saving tips to get you ready for booking. That’s fab. But if you’re anything like me, then you already booked and you’re realising now that you need to save thousands in time to pay for the damn holiday. Eek!
It’s okay, you’ve got this.
By this point you should be familiar with your budget; you know how much your entire vacation is going to cost. So now is the time to look at how much you have already paid up front for the deposit and how much you have already got saved up for the rest. The Worksheet that I shared back in the first post in this series will help you if you feel a bit lost here.
Your budget will be unique to you, so I don’t want to put figures into your head. Just remember to consider:
- Flights/travel (inc to and from airports)
- Travel expenses (food on the go, books or magazines for the journey etc)
- Car hire
- Park Tickets
- Extra paid events e.g. shows like La Nouba (if you’re going to WDW this year, it finishes forever on 31st December 2017!) or seasonal parties like Mickey’s Not-So-Scary Halloween Party.
- Laundry – some rooms and resorts have free laundry facilities, but you may need to budget for the machines and detergent
I’ve made a handy Florida Vacation Budgeting Worksheet for you to help you figure all of this out.
If you don’t already have several grand in the bank set aside for this, then you’re going to need to figure out how much money you need to put aside each month in order to be able to cover everything.
Take the total cost and divide it by the number of weeks or months until you need the total (remember that your bill for the accommodation will be due a few weeks before you travel, but you won’t need souvenir money until you’re actually there). This gives you a saving schedule to follow. So for example, if you need £5,000 and have 35 weeks to save up, you will need to put away £143 per week.
You can flip this around and start with how much you can realistically put away each week or month. Say you can manage £400 per month and have 9 months, then you can save £3,600 in total.
Using My Bullet Journal
If you’ve been following my other blog posts, you will probably know by now how much of a fan I am of the bullet journal! My bujo is used for all aspects of planning in my life, and this vacation is no exception. I have a spread for tracking my savings, another my fitness goals and various pages dedicated to planning notes.
There are an infinite number of ways you could track your savings and there are fantastic ideas on Pinterest, so check there for inspiration.
This is my spread.
Flights tend to start being available to book around 10 months ahead of travel, so it’s around now that you can organise this part of your travel plans.
Prior to this, it’s impossible to get an accurate quote for the cost of your flight. You can search flights with different dates to get a rough idea, but as flight prices vary so much by season and how far in advance you are booking them, this isn’t a reliable method. This is the most significant hitch when it comes to budgeting for your Florida holiday. As a general rule, when we are planning a year in advance, we estimate flights at £500 per person. When it comes time to book flights, we try to find an airline offering flights for around this price.
While it is possible to get late deals on flights much closer to the time of travel, I don’t recommend relying on this in your budget. You might not be able to get flights for the right dates, and they might not be as cheap as you were hoping. It’s better to overestimate the cost and get a nice surprise saving, leaving you a little extra room in your budget for souvenirs or extras.
Do you have any tips you’d like to share on booking flights? Or on budgeting for a big family vacation like this? I love to hear from readers, so drop a comment below.
I’ll be back next month with my top tips for getting Fit for Florida!